Careers at Bob’s Discount Furniture

Executive Administrator in Manchester, CT at Bob's Discount Furniture

Date Posted: 12/23/2020

Job Snapshot

  • Employee Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Provides support to the CEO and Executive team, setting the example and providing oversight of organization protocol. This will include a high level of cross functional partnership with all areas of the business, the coordination of travel and events, oversight of executive communications and meetings, and the ability to act independently with an increased level of precision and detailed focus. This position reports directly to the CEO.

Job Responsibilities

  • Manage CEO calendar and coordinate executive and other meetings, including but not limited to; planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for executives and sending out meeting requests on their behalf. Handle scheduling of business appointments
  • Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required. Coordinate itineraries with others
  • Prepare and edit correspondence and communications
  • Coordinate meeting set-ups including video conferences , ordering food/beverages, preparation of agenda and/or other meeting materials for attendees including  vendors and guests
  • Event planning responsibilities including but not limited to; planning executive and some corporate events, booking related travel and hotel accommodations as mentioned above, etc.
  • Demonstrate high level interpersonal skills, handle sensitive and confidential situations and information with tact and diplomacy, while working with all levels of the organization
  • Maintain and update electronic and hard copy files and filing systems for all documents and correspondence flowing through the CEO’s office
  • Process all correspondence including routine and confidential documents; draft and/or proofread correspondence as appropriate
  • Perform independent research, conduct analysis and prepare reports as directed
  • Prepare presentation materials, such as PowerPoint slides for meetings
  • Work cross-functionally with other departments to answer questions, and create or update information
  • Flexible work hours may include weekends, early morning and/or late evening depending on business needs

Required Qualifications

  • Bachelor’s degree
  • Minimum five years of experience supporting top level executives
  • Exceptional administrative, communication (written and oral) and office management skills
  • Experience and expertise managing expense reports. Concur experience a plus
  • Excellent interpersonal, verbal and written communication skills
  • Proven ability to prioritize, organize and manage multiple tasks effectively and efficiently
  • Able to work independently, take initiative and exercise sound judgment at all times; must be able to handle confidential and sensitive information in an appropriate way
  • Excellent computer skills including Microsoft Office (PowerPoint, Excel, Word in particular), Webex/Zoom, Internet, and electronic data management
  • Strong experience and expertise managing travel for executives

Bob’s Discount Furniture is proud to be an Equal Opportunity Employer and is committed to reasonably accommodating qualified persons with disabilities to enable them to perform the essential duties of their position.